Important Notice
This Privacy Policy is a legally binding document between you and Vehilllc ("the Company"), a wholesale product distribution business registered and operating in the State of California, United States. Our registered office is located at 12576 Kirkham Court, Unit 2, Poway, CA 92064, USA.
Vehilllc operates solely as a business-to-business (B2B) wholesale product showcase and supply company. We do not engage in direct-to-consumer retail sales. All clients, prospective partners, and website users are expected to be commercially registered entities or authorised business representatives.
About Vehilllc & This Policy
Vehilllc ("we", "us", or "our") is a registered wholesale distribution company operating from Poway, California, United States. We source and supply premium consumer goods — including cosmetics, fragrances, health & beauty care products, garden supplies, and pet supplies — to licensed retailers, distributors, and e-commerce sellers worldwide.
This Privacy Policy ("Policy") describes how Vehilllc collects, uses, stores, shares, and protects personal information obtained through our website and wholesale enquiry processes. It applies to all visitors, prospective wholesale clients, and business contacts who interact with us.
By accessing our website or submitting a wholesale enquiry, you acknowledge that you have read and understood this Policy. If you do not agree with any part of this Policy, we ask that you discontinue use of our services and contact us to resolve any concerns.
This Policy was last reviewed and updated on 1 January 2025 and is effective as of that date. We reserve the right to update this Policy periodically; see Section 11 (Policy Updates) for details.
Information We Collect
We collect only the information necessary to facilitate wholesale enquiries, respond to business communications, and improve our services. The categories of personal data we collect are set out below.
A. Business & Contact Information (Provided Directly by You)
- Full legal name and job title / designation
- Company or business trading name and legal entity type
- Business registration or tax identification number (where applicable)
- Business email address and telephone number
- Registered business address and, where different, primary shipping or warehouse address
- Country of operation and target markets
- Details of the product categories or SKUs you are interested in
- Estimated order quantities and purchasing frequency
- Any additional information you voluntarily include in an enquiry or quote request
B. Website Usage Data (Collected Automatically)
When you browse our website, we automatically collect certain technical and behavioural data through cookies and server logs, including:
- IP address and approximate geolocation (country / region level)
- Browser type, version, and operating system
- Referring URL and exit pages
- Pages visited, time spent on each page, and navigation path
- Device type (desktop, tablet, or mobile)
- Date and time of each visit
C. Communication Records
We retain records of all business communications between you and Vehilllc, including emails, telephone call notes, and any correspondence exchanged during the enquiry or onboarding process. These records help us maintain continuity of service and resolve any disputes.
Legal Basis for Processing
Where applicable under data protection laws (including the California Consumer Privacy Act (CCPA) and, for international clients, the General Data Protection Regulation (GDPR)), we process your personal data on the following legal grounds:
Legitimate Interests
Processing necessary for our legitimate business interests as a wholesale distributor, such as responding to enquiries, maintaining business relationships, and improving our services — where these interests are not overridden by your rights.
Contractual Necessity
Where processing is required to take steps at your request prior to entering into a wholesale supply agreement, or to perform our obligations under such an agreement.
Legal Obligation
Where we are required to process your data to comply with applicable laws, regulations, court orders, or regulatory requirements in the United States or other jurisdictions.
Consent
For optional activities such as marketing communications and newsletters, we rely on your freely given, specific, and informed consent, which you may withdraw at any time without detriment.
How We Use Your Information
We use the personal data we collect exclusively for the following business purposes. We will not use your data for any purpose incompatible with those stated below without first obtaining your consent.
Wholesale Enquiry Processing
Reviewing and responding to quote requests, product enquiries, and catalogue requests submitted through our website or directly via email or phone.
Client Relationship Management
Maintaining records of business communications, tracking the status of ongoing enquiries, and ensuring continuity in our dealings with prospective and existing wholesale clients.
Product & Catalogue Information
Providing you with information about new product lines, category additions, minimum order quantities (MOQ), pricing tiers, and promotional wholesale offers relevant to your business.
Website Optimisation
Analysing aggregated and anonymised browsing data to identify areas for improvement in our website's design, navigation, product presentation, and overall user experience.
Marketing Communications
Sending you relevant wholesale industry news, promotional offers, and product updates by email — strictly on an opt-in basis and only where you have provided explicit consent or we have a legitimate interest in doing so.
Compliance & Risk Management
Verifying business credentials where required, meeting our legal and regulatory obligations, conducting due diligence on prospective clients, and maintaining records for audit and tax purposes.
Security & Fraud Prevention
Protecting our website and business operations against fraudulent enquiries, unauthorised access, and abusive or malicious activity.
Dispute Resolution
Retaining records of communications and agreements to assist in resolving any disputes or misunderstandings that may arise in the course of our business relationship.
International Data Transfers
Vehilllc is headquartered in the United States and primarily processes data within the United States. However, as a wholesale business serving international clients, your personal data may be transferred to and processed in countries other than your country of residence.
Where we transfer personal data outside of the European Economic Area (EEA) or other jurisdictions with data protection frameworks, we ensure that appropriate safeguards are in place, including:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Data processing agreements with adequate privacy protections
- Transfers to countries recognised as providing an adequate level of data protection
- Your explicit consent to the transfer where no other safeguard applies
Data Security
The security of your business information is a priority for Vehilllc. We implement a multi-layered security framework designed to protect your personal data against unauthorised access, accidental loss, alteration, or disclosure.
TLS Encryption
All data transmitted between your browser and our servers is encrypted using TLS 1.3 (Transport Layer Security).
Access Controls
Personal data is accessible only to authorised Vehilllc personnel on a strict need-to-know basis, protected by role-based permissions.
Security Audits
We conduct periodic internal security reviews and engage third-party auditors to assess and improve our data protection posture.
Secure Storage
All personal data is stored on secure, access-controlled servers with regular backups and disaster recovery protocols in place.
Email Security
We implement SPF, DKIM, and DMARC email authentication protocols to prevent spoofing and protect our business communications.
Breach Response
We maintain an incident response plan and will notify affected parties and relevant authorities of any data breach within 72 hours of becoming aware, as required by law.
Your Data Protection Rights
Subject to applicable law and our legal obligations, you have the following rights with respect to the personal data we hold about you. These rights apply under both U.S. law (CCPA) and, where applicable, the GDPR and UK GDPR.
Right to Know / Access
Request confirmation of whether we process your personal data and, if so, receive a copy of that data along with details of how it is used.
Right to Rectification
Request correction of any inaccurate, outdated, or incomplete personal data we hold about you or your business.
Right to Erasure
Request deletion of your personal data where we no longer have a legitimate legal or business purpose to retain it — subject to our legal obligations.
Right to Data Portability
Receive a copy of your personal data in a structured, commonly used, machine-readable format and, where technically feasible, have it transmitted directly to another controller.
Right to Restrict Processing
Request that we temporarily suspend processing of your data while a query, complaint, or dispute is being resolved.
Right to Object
Object to the processing of your personal data for direct marketing purposes or where we rely on legitimate interests as the legal basis for processing.
Right to Opt Out (CCPA)
California residents have the right to opt out of any sale or sharing of personal information. Vehilllc does not sell personal data; however, this right remains available to you.
Right to Non-Discrimination
You have the right not to be discriminated against for exercising any of your data protection rights. We will not deny services or provide a reduced quality of service as a result.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes described in this Policy, or as required by applicable law. Our retention periods are determined by reference to the nature of the data, the purpose for which it was collected, and applicable legal obligations.
| Data Category | Retention Period | Basis |
|---|---|---|
| Wholesale enquiry & quote request data | 3 years from last contact or enquiry | Legitimate interests / pre-contractual |
| Active client business records | Duration of relationship + 5 years post-termination | Legal obligation / contractual |
| Business communication records (email, phone notes) | 3 years from date of communication | Legitimate interests |
| Financial & accounting records (where applicable) | 7 years from date of transaction | Legal obligation (IRS / tax regulations) |
| Website analytics data | Anonymised after 26 months; raw logs deleted after 12 months | Legitimate interests |
| Marketing & newsletter subscriptions | Until consent is withdrawn or opt-out is received | Consent |
| Cookie & tracking data | See cookie duration table in Section 8 | Consent / legitimate interests |
| Security & fraud prevention logs | 12 months from date of incident or log creation | Legitimate interests / legal obligation |
Upon expiry of the applicable retention period, personal data is securely deleted or anonymised in accordance with our data disposal procedures. Where anonymisation is not feasible, data is deleted using industry-standard secure erasure methods.
Third-Party Websites & Links
Our website may contain links to third-party websites, platforms, or resources that are not operated or controlled by Vehilllc. These may include supplier websites, industry directories, trade association portals, or logistics partner pages.
The inclusion of any link on our website does not imply our endorsement of the linked site or any association with its operators. If you believe a link on our website poses a privacy risk, please notify us at vehilllc.official@gmail.com.
Children's Privacy
Vehilllc's website and services are intended exclusively for business professionals and licensed commercial entities. We do not knowingly collect, process, or store personal data from individuals under the age of 18.
If you are a parent or guardian and believe that a minor has submitted personal information to us, please contact us immediately at vehilllc.official@gmail.com and we will take prompt steps to delete such information from our records.
Policy Updates & Amendments
We review this Privacy Policy periodically to ensure it remains accurate, complete, and consistent with our current data practices and applicable legal requirements. We reserve the right to update or amend this Policy at any time.
When we make material changes to this Policy, we will:
- Update the 'Last Updated' date at the top of this page
- Post a prominent notice on our website homepage for a period of at least 30 days
- Where feasible, notify business contacts via email of significant changes
- Maintain an archive of previous policy versions, available upon request
Your continued use of our website or submission of an enquiry after the effective date of any updated Policy constitutes your acceptance of the revised terms. If you do not agree with the updated Policy, please cease use of our services and contact us to discuss your concerns.
Contact & Data Controller Details
Vehilllc is the data controller responsible for the personal data described in this Policy. If you have any questions, concerns, or requests relating to your privacy or this Policy, please contact us through any of the following channels:
Registered Office
Vehilllc Headquarters
12576 Kirkham Court, Unit 2, Poway, CA 92064, USA
If you are located in the EU or UK and are not satisfied with our response, you have the right to lodge a complaint with your local data protection supervisory authority. In the United States, California residents may also contact the California Privacy Protection Agency (CPPA) with any concerns.
Our Privacy Commitment
At Vehilllc, we understand that trust is the foundation of every successful wholesale relationship. We are committed to processing your data responsibly, transparently, and in full compliance with applicable privacy laws. If you ever have concerns about how your information is being handled, we encourage you to contact us — we take every privacy concern seriously and will work with you to resolve it promptly.